How to Add Quantity on Shopify: A Comprehensive Guide

Are you struggling to add quantity to your Shopify store? Don’t worry. It is a simple process which helps you to manage your inventory.

Adding product quantity is important to balance market trends with higher sales. It ensures that businesses can meet customer needs promptly and efficiently, enhancing customer satisfaction and loyalty.

Shopify allows you to add and update product quantities quickly and accurately which assures you the actual stock levels of products to fulfill customer’s orders.

In this guide, We will provide You with a comprehensive step-by-step guide on “How to add Quantity on Shopify.” This guide will help you to add a product quantity on your Shopify store successfully.


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The importance of managing product quantities effectively in e-Commerce

In e-commerce, effective inventory management is essential for maintaining a healthy cash flow, reducing costs, and sustaining long-term success in a competitive marketplace. Managing product quantity is crucial for several reasons:

  • Predicting Demand: To manage product quantities, you should have utilized historical sales data, market trends, and other relevant factors. It helps to predict future demand for your products accurately.
  • Setting Reorder Points: You can determine the minimum quantity of each product. It is necessary to avoid stockouts. Set reorder points based on lead times, demand variability, and desired service are beneficial for managing products.
  • Inventory Tracking: Inventory Tracking is indispensable in eCommerce as it ensures accurate monitoring and control of product quantities throughout the supply chain. By meticulously tracking inventory levels, eCommerce businesses can prevent stockouts, optimize stock levels, and streamline order fulfillment processes. 
  • Storage and organization: It is essential to organize inventory properly to prevent damage, loss, or disuse. Storage and organization are crucial for efficient inventory management, ensuring goods remain in optimal conditions while minimizing the risk of damage or loss. Timely storage is important for showing product quantity accurately. 
  • Customer satisfaction: If quantities are handled accurately, customers won’t feel disappointed due to out–of–stock items.
  • Order Fulfillment: Properly managing quantity of product is essential for fulfilling orders.
  • Reducing Loss: Managing product quantity is crucial to reduce losses by ensuring optimal inventory levels, minimizing overstock situations, and preventing shortages that lead to missed sales opportunities.
  • Financial Management: Managing product quantity is essential in financial management to optimize inventory levels. It reduces carrying costs associated with excess stock.

What is Shopify’s inventory management system?

The Inventory management system of Shopify is a complete solution for the entire inventory control. It involves monitoring your business as any raw materials, components, and finished products. It is a functionality that allows merchants to track and manage their products’ stock efficiently. Critical aspects of Shopify inventory management are:

  • Real-Time Tracking: Shopify provides real-time visibility into inventory levels. It helps merchants to monitor stock levels accurately.
  • Centralized Management: You can manage inventory from a centralized dashboard with Shopify merchants. Inventory management helps you to monitor inventory, make necessary adjustments, and sync data across multiple locations and channels.
  • Multi-Channel Selling: Merchants can sell across multiple channels, including their online store, social media platforms, and third-party marketplaces.
  • Stock Notification: Stock notification is necessary for avoiding hazards. It helps in timely replenishment to prevent stockouts.
  • Quantity Editing: Quantity editing refers to the process of adjusting the quantity of a product. It can involve increasing or decreasing the number of units for a particular product.
  • Inventory History: Inventory history includes details, for example, product purchases, sales, adjustments, transfers within the inventory system. It also serves as a reference for auditing, analysis, and improving inventory management.
  • Automatic Update: Automatic updates for inventory management systems ensure real-time tracking of stock levels, optimize inventory control by adjusting reorder points dynamically. It streamlines operations by eliminating manual data entry tasks. It also enhances accuracy, efficiency, and responsiveness in inventory management processes.

Engaging in effective inventory management on Shopify empowers merchants to maintain precise stock levels and mitigate the chances of running out of stock.

Importance of Keeping Track of Product Quantities

In Shopify, tracking of product quantities is crucial for establishing a well-functioning and successful e-commerce store. Keeping track is necessary for various reasons:

  • Regularly monitoring product levels helps to avoid running out of stock. Monitoring product quantities helps in restocking, pricing, and marketing. It can make well-informed decisions.
  • Accurate product tracking helps in efficient order fulfillment. It ensures that businesses have precise information.
  • Customer satisfaction depends on product availability before initiating the purchase of stock.
  • Tracking product quantities is not only essential for timely reordering but also a fundamental aspect of effective planning for inventory restocking. By integrating tracking into planning processes, businesses can enhance operational efficiency, streamline supply chain management, and meet customer demands more effectively.
  • Keeping track of product quantities helps to avoid overstocking.
  • Tracking inventory helps to make informed decisions. It analyzes accurate information for stock levels, demand patterns, and product performance. It also enhances processes, cuts costs, and encourages effective inventory control ultimately leading to higher profits and happier customers.
  • Proper inventory tracking is essential for accurate financial reports. It helps to minimize carrying costs associated with excess inventory and prevent losses.

Keeping track of product quantities enables businesses to operate smoothly and successfully.

Methods of How to Add Quantity on Shopify

In Shopify, adding the quantity of products is crucial for e-commerce businesses. There are some different methods for adding or updating quantities:

Method 1: Adding Quantity to Products in the Shopify Admin

Follow these crucial and easy steps for adding the quantity of products in Shopify Admin:

1. Access your Shopify Admin.

Access to the Shopify Admin

2. From the Shopify admin dashboard, go to the products (in the left-hand menu)

Select a Product
Select a Product

3. Select the specific product you want to update. Once you’re on the product page, scroll down to the “Inventory” section.

Scroll down to the “Inventory” section
Scroll down to the “Inventory” section

5. Find the Quantity Dashboard and input the desired quantity

6. Ensure to save the changes, click on the Save or Update button.

Click on the Save Button
Click on the Save Button

Method 2: Adding Quantity with an Inventory Import 

To add quantity with an inventory import in Shopify, you can follow these steps:

1. First, create or update a CSV file including product information, including the SKU or product handle and the quantity you want to add.

2. Access the Shopify admin dashboard.

3. Navigate the “Product” section of your admin dashboard.

4. Within the “Products” section, look for the “Import” button or option. Click on it to start the import process. Add a file by selecting the file containing your inventory data from your computer. Make sure it is formatted accurately according to Shopify’s import requirements.

5. Shopify will prompt you to map fields in your file.

6. Review the import setting to ensure accuracy.

7. Then, proceed with the import processing.

8. Click on “Upload and Preview”.

To arrange your Shopify Store’s product quantity accurately. You can choose any step to your comfort and choice.

Method 3: Adding Quantity with a Barcode Scanner

You need to use the Inventory feature in the Shopify app to add quantity by using a barcode scanner in Shopify. Just follow these steps:

1. Log in to your Shopify app.

2. Then, go to the Products.

3. Tap on the inventory scanner.

4. Use the barcode scanner to Scan your product if you want to update the quantity.

5. After scanning the barcode, enter the product’s quantity.

6. Verify the product’s quantity entered and confirm the addition of the product

7. Repeat the process for each product you need to add.

8. Once all quantities have been updated, review the changes to ensure 

9. Then click Save.

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Common Mistakes to Avoid When Managing Quantities on Shopify

Quantity management is a crucial task. If you want to manage it properly, you have to avoid some mistakes. Here are the identified errors and their solutions:

  • Neglecting regular audits: Regular audits of each product quantity are important in eCommerce platforms. Neglecting regular audits increases the risk of stock-outs. So, try to avoid irregular inventory audits.
  • Ignoring product variants: Ignoring product variants can lead to various challenges. You need to update the quantities for each variant so that they can prevent confusion. 
  • Incomplete product information: Incomplete product descriptions or information, such as exact quantity of each product, increase the risk of customer confusion. It can lead to misunderstanding between expectation and delivery. So, make sure to maintain accurate information about each product.
  • Ignoring Low Stock Notifications: Ignoring low stock notifications poses a risk to business growth and customer satisfaction. If you set up low-stock notifications, it will enable you to proactive inventory management. It also ensures timely restocking and efficient operations of product quantity. To improve the situation, you need to set up low-stock notifications to receive alerts.
  • Forgetting Seasonal Adjustment: It is necessary to keep the product quantity according to the customer demand, depending on the seasonal adjustment. It helps to maintain optimal stock levels and improves overall inventory management efficiency. Adjust product quantities to increase customer demand during peak seasons and avoid excess inventory during slow periods.
  • Lack of Contingency Plan: It is necessary to have an alternative plan in terms of odd situations. Without a backup plan, sometimes the business may face risk due to a lack of product quantity. Having a contingency plan can minimize unexpected problems.

Frequently Asked Questions

How do I show quantities in Shopify?

You can show quantities in Shopify by choosing inventory display, enabling inventory tracking, editing theme code, etc.

Can I limit orders on Shopify?

Yes, You can limit your orders. To limit orders on Shopify, you can adjust inventory manually or Set quantity rules in the Catalogs section.

Does Shopify have a sales limit?

No. Shopify doesn’t impose a sales limit. However, there are limits on locations, customers displayed in reports, and line items in an order.

What should I do when a product runs out of stock on Shopify? 

When a product runs out of stock on Shopify, you should promptly update its inventory status to reflect its unavailability to prevent customers from ordering items that are not currently in stock.

Can I add quantities for different variants of the same product on Shopify?

Yes, you can. Each product has its uniqueness. You can follow these steps in Shopify>Navigate product> choose product>manage variant > adjust quantities>save changes

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Final Word

In summary, mastering the process of “How to add product quantities on Shopify” is crucial for maintaining accurate inventory levels and ensuring seamless transactions. It’s essential to exercise caution when adjusting product quantities to avoid any unexpected issues.

The tips shared in the above article can help drive customer purchases, improve your inventory management, reduce the risk of stockouts, and optimize sales performance. So, take these steps today to refine your Shopify inventory management process and create a superior shopping experience for your customers. 

Are you prepared to enhance your Shopify store? Boost customer satisfaction and streamline your inventory management process today. With accurate product quantities, you can ensure seamless order fulfillment and improved business efficiency. Take action today and ensure smooth operations for your online store!

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